Our Privacy Policy

Effective Date: September 14, 2021

Please click here for a printable PDF version of this notice.

Scope of This Policy

This privacy policy applies to:

Office Ally understands that you care about how we collect, use, and share information when you interact with our Services, and we value the trust you place in us. This Policy explains:

This Policy applies when you interact with us through our Services. It also applies anywhere it is linked. It does not apply to non-Office Ally websites and mobile applications that may link to the Services or be linked to or from the Services; please review the privacy policies on those websites and applications directly to understand their privacy practices.

Information We Collect

We collect information from you directly, from the devices you use to interact with us, and from third parties. We may combine information from the Services together and with other information we obtain from our business records. We may use and share information we aggregate (compile to create statistics that cannot identify a particular individual) or de-identify (strip information of all unique identifiers such that it cannot be linked to a particular individual) at our discretion.

Information you give us

Some of this information may be collected by external parties on our behalf. For example, we use a payment processor when you engage in a transaction on our site.

Information We Collect Automatically
When you interact with the Services, certain information about your use of our Services is collected automatically. This includes:

Much of this information is collected through cookies, web beacons, and other tracking technologies, as well as through your web browser or device. Office Ally relies on partners to provide many features of our Services using data about your use of Office Ally and other sites.

Most web browsers automatically accept cookies but, if you prefer, you can usually modify your browser setting to disable or reject cookies. If you delete your cookies or if you set your browser to decline cookies, some features of the Services may not be available, work, or work as designed. You may also be able to opt out of or block tracking by interacting directly with the other companies who conduct tracking through our Services.

Your browser or device may include "Do Not Track" functionality. At this time, Office Ally does not respond to browser "Do Not Track" signals.

Information We Collect From Other Sources
We may collect the following information about you from third-party sources.

How We Use and Protect Your Information

We may use the information we collect from you for the following purposes:

How We Share Your Information

How We Secure the Information We Collect From or About You
We use a combination of physical, technical, and administrative safeguards to protect the information we collect through the Services. While we use these precautions to safeguard your information, we cannot guarantee the security of the networks, systems, servers, devices, and databases we operate or that are operated on our behalf.

Additional Information About our Data Collection and Sharing Practices

Sharing of Aggregated Data
We may share aggregated or de-identified data at our discretion, including with marketing agencies, media agencies and analytics providers. These other companies will not be able to relate this data to identifiable individuals.

Combination of Information
We may combine information from the Services together and with other information we obtain from our business records.

Change of Ownership or Corporate Organization
We may transfer to another entity or its affiliates or service providers some or all information about you in connection with, or during negotiations of, any merger, acquisition, sale of assets or any line of business, change in ownership control, or financing transaction. We cannot promise that an acquiring party or the merged entity will have the same privacy practices or treat your information the same as described in this Policy.

Cross-border Transfer of Data
If you use our Services outside of the United States, you understand that we may collect, process, and store your information in the United States. The laws in the U.S. regarding information may be different from the laws of your state or country. Any such transfers will comply with safeguards as required by relevant law.

Data retention
We may store information about you for as long as we have a legitimate business need for it.

Information about children
The Services are intended for users age thirteen and older. We do not knowingly collect information from children. If we discover that we have inadvertently collected information from anyone younger than the age of 13, we will delete that information. Please contact us with any concerns.

Health Information
Some of our Services we offer include the collection or processing of health information. The health or medical information we receive on behalf of our customers is subject to protections under applicable federal or state law. If you are a patient viewing this Privacy Policy, please contact your provider for information regarding your medical records.

Your Options and Rights Regarding Your Information

Please send email with contact information changes to support@officeally.com. To update your payment method, follow the instructions on the Customer Authorization Recurring Auto Payment Form located on Office Ally’s website under Resource Center/Office Ally Forms and Manuals/Account Management.

If at any time you would like to unsubscribe from receiving future emails, you can email us at support@officeally.com and we will promptly remove you from all correspondence.

Ad Choices
You have options to limit the information that we and our partners collect for online advertising purposes.

If you delete your cookies, you may also delete your opt-out preferences.

Special Information for Job Applicants

When you apply for a job with us, we may collect information from you, including:

In certain circumstances, you may submit your application for employment through a third-party service that displays our job posting. We do not control the privacy practices of these third-party services. Please review their privacy policies carefully prior to submitting your application materials.

Privacy Disclosures for Specific Jurisdictions

Special Information for European Economic Area, United Kingdom, and Switzerland Residents
We process "personal data," as that term is defined in the European Union’s General Data Protection Regulation ("GDPR").

Your rights under the GDPR: Users who are located in the European Economic Area ("EEA"), U.K., or Switzerland have the right to lodge a complaint about our data collection and processing actions with the supervisory authority concerned. Contact details for data protection authorities are available here: http://ec.europa.eu/justice/data-protection/bodies/authorities/index_en.htm.If you are located in the EEA, U.K., or Switzerland, you have the following rights.

Please contact us to exercise these rights.

Special Information for California Residents
Your California Privacy Rights; "Shine the Light" Law
Residents of the State of California have the right to request information regarding third parties to whom the company has disclosed certain categories of personal information during the preceding year for the third parties’ direct marketing purposes. If you are a California resident and would like to make such a request, please email compliance@officeally.com or write to us at Office Ally, Inc., Attn: Privacy and Security Officer, P.O. Box 872020, Vancouver, WA 98687.

California Consumer Privacy Act
The California Consumer Privacy Act ("CCPA") provides California residents with rights to receive certain disclosures regarding the collection, use, and disclosure of information about them, as well as rights to know/access, delete, and limit disclosure of personal information. You have the right to be free from discrimination based on your exercise of your CCPA rights. To the extent that we collect personal information that is subject to the CCPA, that information, our practices, and your rights are described below.

Notice at Collection Regarding the Categories of Personal Information Collected
You have the right to receive notice of the categories of personal information we collect and the purposes for which we use personal information. The following table summarizes the categories of personal information we collect, the categories of sources of that information, and whether we disclose or sell that information to service providers or third parties, respectively. The categories we use to describe personal information are those enumerated in the CCPA. We collect this personal information for the purposes described in "how we use information."

Category Information Type Source We disclose to: We sell to:
Account Identifiers
  • Contact information or personal characteristics (name; email address; postal address; telephone number; signature)
  • Social media handles
You; our social media pages; third party subscription service providers Service Providers Not sold
Health Information
  • Protected health information
  • Physical or mental status or ailments
You Service Providers Not sold
Provider Information
  • Provider identifiers
  • Claims and payment information (de-identified with respect to patients) associated with the provider
You; health plans Business partners Business partners
Financial Information
  • Payment card data
  • Bank account information
  • Credit information
You Service Providers Not sold
Protected Classifications and Other Sensitive Data
  • Date of Birth
  • Gender
You Service Providers Not sold
Commercial Information
  • Transaction information
  • Billing and payment records
  • Order history
You Service Providers Not sold
Biometric Information
  • Fingerprint
  • Fingerprint
  • Voiceprint
  • Facial recognition
  • Eye recognition
You Service Providers Not sold
Geolocation Information
  • Precise (information that describes location with more precision than ZIP code, e.g., GPS data)
  • Coarse (information that describes location at ZIP code-level or less precision)
You; our analytics and advertising partners Service Providers Advertising partners (coarse location only)
Internet or Electronic Network Activity Information
  • IP address
  • Device identifier (e.g., MAC)
  • Advertising identifier (e.g., IDFA, AAID)
  • Information provided in URL string (e.g., search keywords)
  • Cookie or tracking pixel information
  • Information about your interaction with our website, app, email correspondence, or products
  • Browsing history
  • Search history
  • Diagnostic information (e.g., crash logs, performance data)
You; our analytics and advertising partners Service Providers Advertising partners
Audio, Electronic, Visual, Thermal, Olfactory, or Similar Information
  • Call recordings
  • Photographs
  • Video
You Service Providers Not sold
Professional or Employment-Related Information
  • Current employer
  • Job title
You Service Providers Not sold
Education Information
  • Education history
  • Level of education
You Service Providers Not sold
Inferences Drawn About You
  • User profile reflecting preferences, characteristics, psychological trends, predispositions, behavior, attitudes, intelligence, abilities, and aptitudes
You; our analytics and advertising partners Service Providers Advertising partners
Content of Communications
  • Contents of phone calls, emails, or text messages
  • Photos
You Service Providers Not sold
  • List of contacts that you supply to us
  • List of contacts we collect from your device with your permission
You Service Providers Not sold

Entities to whom we disclose information for business purposes are service providers, which are companies that we engage to conduct activities on our behalf. We restrict service providers from using personal information for any purpose that is not related to our engagement.

Entities to whom we "sell" information are third parties. Under the CCPA, a business "sells" personal information when it discloses personal information to a company for monetary or other benefit. A company may be considered a third party either because we disclose personal information to the company for something other than an enumerated business purpose under California law, or because its contract does not restrict it from using personal information for purposes unrelated to the service it provides to us.

Your rights under the CCPA

Financial incentives
Financial Incentives. We may offer you the opportunity to participate in special promotions and programs from time to time. Your participation is voluntary. If we provide this offer, we will obtain your consent to collect your Personal Information in connection with your participation. The categories of Personal Information we collect is first and last name, phone number, email address, postal address, which we use to facilitate your participation in the program and to market to you.

You may opt in to the program using the means we present to you, such as an online registration page, at the time we make the offer. You may opt out of the program at any time by contacting us at the address below.

The program we offer may qualify as a financial incentive program (FIP) under California law. We are required to explain how the value you receive from FIPs is reasonably related to the value that we receive from the Personal Information you provide to us. We use the Personal Information you provide to directly market to you and offer referral programs. These activities generate revenue for us that we believe is reasonably related to the benefit you receive from participating in the incentive programs. In disclosures to you regarding the incentive programs, we will explain our good faith estimate of the value of your Personal Information.

Special Information for Nevada Residents
Residents of the State of Nevada have the right to opt out of the sale of certain pieces of their information to other companies who will sell or license their information to others. At this time, Office Ally does not engage in such sales. If you are a Nevada resident and would like more information about our data sharing practices, please email compliance@officeally.com.

Making a request to exercise your rights

Submitting requests: You may request to exercise your rights by submitting the form on this page or making a request using the contact information below.

If you are a California resident, you may authorize another individual or a business registered with the California Secretary of State, called an authorized agent, to make requests on your behalf.

We may have a reason under the law why we do not have to comply with your request, or why we may comply with it in a more limited way than you anticipated. If we do, we will explain that to you in our response.

Verification: We must verify your identity before responding to your request. We verify your identity by asking you to provide personal identifiers that we can match against information we may have collected from you previously. We may need to follow up with you to request more information to verify identity.

We will not use personal information we collect in connection with verifying or responding to your request for any purpose other than responding to your request.

Changes to This Policy

We may make changes to this Policy from time to time. The "Effective Date" at the top of this page indicates when this Privacy Policy was last revised. We may also notify you in other ways from time to time about the collection, use, and disclosure of your personal information described in this Policy.


For questions about our privacy practices, contact us at:
Office Ally, Inc. Attn: Privacy and Security Officer P.O. Box 872020 Vancouver, WA 98687
360-975-7004 Email: compliance@officeally.com

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